About the Opportunity

An established high-end residential remodeling general contractor on the San Francisco Peninsula is hiring a Maintenance Coordinator to support its growing maintenance operation. This is a builder whose clients stay clients: the maintenance team cares for the homes it has built and remodeled, and the work is steady and relationship-driven. Right now the planning and coordination behind that work lives largely in one person's head. This role brings order to it.

The position starts at roughly three days a week, with additional tasks filling out the schedule, and is expected to grow into a full-time forty-hour role as the maintenance operation expands. It is based onsite at the company's Peninsula office.

Role Summary

You are the organized center of the maintenance operation: the person who schedules the work, orders the materials, tracks every client request, and plans months ahead so the crew is never waiting and nothing slips. You work alongside the maintenance manager, take the coordination load off their plate, and serve as their backup and go-to. Over time you help design the planning and coordination system the operation currently runs without.

Key Outcomes
  • The maintenance manager gets time back: you own the scheduling, coordination, and ordering so they can focus on the work rather than the logistics.
  • Nothing falls through: every client request is captured and tracked from first call to completion, with clear status at any moment.
  • Materials are ready before the crew needs them: you order parts and materials ahead of the schedule so work is never held up waiting on a delivery.
  • Subcontractors and crews are coordinated: you line up subs around the project calendar and keep the maintenance manager in the loop on what is booked.
  • The year is planned, not reactive: you build out yearly project schedules and look three to six months ahead so work is sequenced instead of scrambled.
  • Small projects get priced: you handle light estimating for small maintenance jobs.
  • A real system takes shape: you help build the planning and coordination process the maintenance operation needs to scale.
What You'll Bring
  • Exceptional organization: you can track a full day of moving tasks while planning three to six months out.
  • Coordination or administrative experience, ideally in construction, maintenance, the trades, or a similar operations-heavy environment.
  • Comfort ordering materials and coordinating vendors and subcontractors.
  • Clear, proactive communication: you are the reliable go-to who keeps everyone informed.
  • The initiative to help build a system from the ground up rather than wait for one to inherit.
  • A head for numbers and a willingness to learn light estimating.
Compensation & Benefits

Base pay of $32 to $45 per hour depending on experience. The role begins part-time, around three days a week, and grows to full-time as the maintenance operation expands. Benefits available on the full-time schedule.