To complete the form effectively, interviewers should focus on evidence over impressions and be ready to reflect on specific areas. Here’s how to prepare:

🎯 1. Know What You’re Assessing

Before the interview, review:

Ask yourself:

What does good look like in each category for this role?

🧠 2. Listen for Signals, Not Just Stories

  • Use behavioral anchors (e.g., “Tell me about a time…”) to elicit real examples.
  • In your notes, capture what they did, why they did it, and what happened.
    Example: “Created a project checklist to improve team handoffs, reduced rework by 40%.” → Strong Ownership

✍️ 3. Capture Strengths with Evidence

The form asks what strengths stood out. Avoid vague statements like “seems like a good leader.”
Instead, write:

“Clearly described leading 12-person team through scope changes, stayed on schedule, built trust with client.”

⚠️ 4. Note Risks or Open Questions Thoughtfully

The form prompts: “What (if anything) gives you pause?”
This isn’t about nitpicking, it’s about surfacing uncertainties with context.
Example:

“Struggled to describe how they handle feedback, may require coaching in this area.”

🧰 5. Consider Tools and Support

The form asks what resources or onboarding they’ll need to succeed. Pay attention during the interview for:

  • Gaps in experience
  • Learning mindset
  • Ability to ask for help or describe ideal working conditions

👍 6. Be Ready to Vote (Yes / No / With Conditions)

Think in terms of:

  • Would you hire them onto your team? Why or why not?
  • If you’re hesitant, what would need to be true to change your vote?

⏱ Pro Tip: Take 2 Minutes Post-Interview to Summarize Your Notes

Immediately after the call, write:

  • Top 2 strengths
  • Any concern or unclear area
  • Whether you’d want to work with this person

This preps you to complete the form quickly and thoughtfully, while it’s still fresh.