Be sure to check out our article on excellent steps for a courteous and peaceful resignation.

Example #1

[Name]

[Company]

[Address]

[City, State Zip Code]

Dear [Name],

I am sorry to inform you that I am leaving [Company] effective immediately or in two weeks, whichever is your preference.  This was a difficult decision, as working for [Company] has been a positive experience and one for which I am thankful. I have learned a lot here, and have enjoyed working with you.  There is no doubt my experience with [Company] has prepared me for greater responsibility. However, I have accepted a position that will provide me with accelerated career growth and is in the best interest of my family and myself.  This final decision was reached only after thorough consideration.

In order to insure a smooth transition, I will return all [Company] proprietary information to your office.

I wish continued success to [Company] and to you.  Please feel free to contact me after I leave if I can be of further assistance.

Sincerely,

(signature)

Candidate’s Name

Example #2

Date

Company Name

Company Address
Dear (Manager’s Name),

This letter is to inform you that I will be resigning from (company) to pursue a new opportunity. My last date of employment will be (date). I will continue to support the projects assigned to me until that time.

I have enjoyed working with you and appreciate the opportunities I have been given here. I have put a lot of thought into this decision, and while it was not one I made easily, it is a final decision and I trust that you will respect that decision.

I will do my best to hand off my current projects prior to (last day of work). Please let me know if you need my help in any other way.

Sincerely,

(signature)

Candidate’s Name

EXAMPLE #3

Date

Company Name Company Address

Dear (Manager’s Name),

The purpose of this letter is to inform you of my resignation from my current position as (title) with (company). My last day of work will be (date).

I would like to take this opportunity to express my sincere appreciation to you as my manager, and I wish you and (company) much-continued success.

Please understand that I am not in a position to consider an alternative offer from (company), since my decision to resign is final.

Please let me know how I can be of assistance in helping make this a smooth transition.

Sincerely,

(signature)

Candidate’s Name

EXAMPLE #4

Date

Company Name Company Address

Dear (Manager’s Name),

As required by my contract of employment, this letter will serve as my (timeframe) notice of my intention to leave my position as (title) with (company). My last day of employment will be (date) should you wish that I stay for (timeframe) to transition my current projects and responsibilities.

I would like to make this a smooth transition and will gladly help with the hiring and training process of my replacement over the next (timeframe).

Sincerely,

(signature)

Candidate’s Name

EXAMPLE #5

Date

Company Name Company Address

Dear (Manager’s Name),

Please accept this letter as notice of resignation from (company), with my final date of employment being (date). However, if you deem appropriate, I would like to request you consider waiving the notice period and allow my final date of employment to be (date).

I certainly do not wish to cause any disruption to the effective running of your team and organization, and will assist with the transfer of duties and responsibilities before leaving.

I would like to thank you for the opportunity to be a part of your team and wish you and your colleagues all the very best for the future.

Sincerely,

(signature)

Candidate’s Name

About the author

TJ Kastning is the principal of Ambassador Search Group, a boutique recruiting agency passionate about finding excellent professionals for amazing construction companies.

Send us your recruiting and hiring questions for our ‘This Week’s Questions’ series. We appreciate the opportunity to contemplate tricky issues.

TJ can be reached at tj@ambassadorgroup.com.

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